Student Employee FAQ
Note: Please read all emails closely, especially hiring emails. They contain the answers to most of the questions students ask frequently.
What documents do I need to complete the hiring process?
- The hiring paperwork you received via DocuSign contains a list of documents you need to submit. All students must bring an original or certified copy of their identification and employment eligibility document(s). By law, OSU may not accept a scan, copy, picture, fax, or any other reproduction of these documents.
When may I start the job I have been offered?
- If your job is in Student Life, your hire date will typically be three days from when you submit or present all the required hiring documents, though this may be delayed by incomplete/incorrect paperwork or if the background check takes longer than usual. Your supervisor may begin to schedule you to work any time on or after your hire date. Please note your hire date may not be the same as your start date. Your start date is the first day your supervisor schedules you to work.
- If your job is in any other department, your supervisor will set your hire date and communicate that to you and Human Resources.
I’ve been hired for a job in Student Life. How do I set up my work schedule?
- Once Human Resources emails your supervisor with your hire date, then your supervisor will contact you to set up your work schedule.
Will my supervisor email me my schedule once I’m hired?
- For questions regarding scheduling, contact your supervisor.
How do I set up my W-2?
- After your hire date, Payroll Services will send you an email with instructions for setting up your W-2. OR You may set it up electronically through the OSU Employee Self Service Portal.
How do I file my taxes?
- Instructions for filing federal taxes can be found at https://www.usa.gov/file-taxes
- Instructions for filing state taxes in Ohio can be found at https://www.tax.ohio.gov/
- If you are an out-of-state student, you may also need to file taxes in your state of residence. To do this, please refer to your state's tax website (e.g., if you are a resident of Massachusetts, try googling "file MA state taxes" and refer to a ".gov" website).
How do I get my W-4?
You can sign up to receive it electronically through the OSU Employee Self Service Portal.
- If you do not sign up to receive it electronically, then it will be mailed to your address on record. You may verify or change your address at any time through the OSU Employee Self Service Portal.
How do I receive my W-4 if I’ve graduated and no longer working at OSU?
- A copy will be automatically mailed to the address on record. If this address is incorrect, please contact Payroll Services.
How do I enroll in direct deposit?
- After your hire date, Payroll Services will email you instructions for how to set up direct deposit with your bank. OR You may set it up electronically through the OSU Employee Self Service Portal.
I am having an issue with my direct deposit. Who do I contact?
- Please refer to Payroll Services’ webpage.
Where does my first check go?
- Direct deposit usually takes a pay period to get set up. In most cases, your first check will be mailed to the address provided via DocuSign. You may verify or change your address at any time through the OSU Employee Self Service Portal.
What happens if I do not enroll in direct deposit?
- If you do not enroll in direct deposit, your checks will continue to be mailed to the address on record with Ohio State.
What is OPERS?
- The Ohio Public Employees Retirement System (OPERS) is the retirement plan that is available to employees of OSU.
I want to opt out of OPERS. Where do I bring the form?
- Please bring your completed form to:
Office of Human Resources
1590 North High St., Suite 300
Columbus, OH 43201-2190
Where do I find the OPERS opt out form?
- You may find it here
How long do I have to opt out of OPERS?
- You have 30 days to elect to opt out before you are automatically enrolled.
How long may I continue student employment after graduation?
- The guidelines are different depending on when you graduate. Those guidelines may be found in the Student Employment Policy FAQS.
I have been hired to an addition job on campus. How do I get my standard hours changed?
- Talk to your current supervisor and they will communicate with the appropriate Human Resources department to get that number updated.
I no longer work at Ohio State and am trying to get my OPERS refund. Who do I contact if I am still active in the system?
- Talk to your former supervisor and they will communicate with the appropriate Human Resources department.
International Student FAQ:
How do I access my I-94?
- You may print your I-94 off the Department of Homeland Security’s website.
How do I get a Social Security card?
- Please refer to this information from OSU’s Office of International Affairs.
How soon should I start applying for a Social Security number?
- You should start the application process immediately after obtaining a job.
What about my taxes?
- Nonresident aliens in the United States are required to file taxes. You may learn more through the Office of International Affairs (look at the bottom half of this page).